Apps & Extensions for SAP Business One

E-Invoice Viewer – Read e-invoices in seconds, completely risk-free

With the e-invoice viewer, you can open XRechnung and ZUGFeRD invoices directly in your browser – no installation or prior knowledge required. Simply drag and drop the file and view the contents immediately in a clear and easy-to-understand format. Because everything is processed locally in the browser and no data is transferred to servers, its use is strictly GDPR compliant.

Functions at a glance:

• Display of XRechnung and ZUGFeRD
• Drag-and-drop upload in the browser 
• User-friendly visualization of XML content
• Local processing without backend communication 
• Free to use

Your advantage: They check e-invoices quickly, securely and without IT effort – ideal for purchasing, accounting and anyone who processes e-invoices further.

Mailer – Automatic document delivery

The mailer automatically sends receipts to your business partners., as soon as these are in SAP Business One were created. Per Document type Define rules and templates – including suitable attachments as PDFs or e-invoice formats. Sending is done via SMTP or Microsoft 365 account and can be stored in a revision-proof document archive. 

Functions at a glance:

• Rule-based shipping per Document type 
• Template-based email generation 
• Attachments as PDF or XRechnung/ZUGFeRD 
• Sending via SMTP or Microsoft 365 
• Central sender address for transparent communication 
• Archiving emails and attachments to the document archive 

Your advantage: They relieve the burden on your team, prevent shipping gaps, and automatically document communication.

Inbox – Automatically recognize and securely post incoming invoices

Inbox automates the processing of incoming documents, especially invoices. PDF invoices are recognized via OCR, and e-invoices are processed directly from the system. XRechnung/ZUGFeRD adopted. The user checks and adds data before the invoice, including any discrepancies check, is properly posted. 

Functions at a glance:

• OCR recognition for PDF documents 
• Import of XRechnung & ZUGFeRD 
• Display of header and position data 
• Correction and enrichment (cost centers, projects) 
• Automatic account/item suggestions 
• Proposal for open predecessor documents 
• Deviation display for quantity/price 

Your advantage: They save time on data entry, increase data quality and speed up the entire incoming invoice process. 

Document archive – Audit-proof archiving with SharePoint

The document archive complements SAP Business One for a fully integrated DMS. SharePoint is directly connected and can be configured to be audit-proof. This offers M365 customers in particular a cost-effective, compliance-Powerful archiving solution. 

Functions at a glance:

• SharePoint integration with SAP Business One
• Audit-proof archiving of documents and attachments
• Structured filing from SAP processes 
• M365-optimized DMS integration 

Your advantage: They archive in a legally compliant manner, find documents faster, and make optimal use of your existing Microsoft ecosystem.

DATEV Import – Use DATEV postings where you control them

With DATEV Import, you can transfer external accounting records from DATEV to SAP Business. One. This means that entries from tax offices or payroll departments are also available in the ERP system. This improves transparency and reporting in your financial accounting. 

Functions at a glance:

• Import of DATEV accounting entries 
• Supplement to SAP B1-Financial accounting 
• Involvement of external Accounting– and payroll entries 
• Basis for consistent reports 

Your advantage: You receive a complete financial overview in the ERP system – even if upstream transactions are processed externally. 

Exchange rate import (FX import) – Up-to-date exchange rates. Automatically.

FX Import Exchange rates are loaded manually or automatically via job into SAP Business One. Established providers such as fixer.io and the Hungarian Central Bank (MNB) are supported. Thanks to its open architecture, additional price sources can easily be added. 

Functions at a glance:

• Manual or automatic exchange rate import
• Job-driven update 
• Provider: fixer.io, MNB 
• Expandable with additional sources 

Your advantage: You save care time and always work with up-to-date rates – for reliable calculations and Accounting-Processes. 

Statistical evidence – historical evidence, modern analyses

Statistical documents help you migrate historical records without violating tax regulations. In particular, old outgoing invoices and credit notes can be statistically imported and used for reports. This ensures that sales, customer, and product analyses remain complete. 

Functions at a glance:

• Import of statistical outgoing invoices and outgoing credit notes
• Provision for sales and product analysis 
• Understanding historical price and customer references 
• Optimized for migration projects 

Your advantage: They start in the new system with seamless evaluations – without compromising on compliance.

Marketplaces / Webshop Integration – Seamlessly integrate webshop orders into the ERP system

This app connects your online shops directly to SAP Business. One and automates the entire order process. Shopping carts are imported, optionally checked, and automatically transferred to SAP documents. Shipping and tracking information flows back to the shop in real time. 

Functions at a glance:

• Standard-Connectors to WooCommerce, BigCommerce, Shopify, OXID, Shopware 
• Multishop: Simultaneous connection of multiple webshops
• Import of shopping carts/orders 
• Optional approval workflow before import 
• Automatic document chain: Order → Invoice → Payment
• Shipping process can be integrated via packing station or 3PL.
• Return status & tracking numbers to the shop  

Your advantage: They reduce back-office effort, accelerate fulfillment, and improve the customer experience. 

Metal surcharge (especially copper surcharge) – Calculate metal prices accurately and pass them on transparently.

The Metal surcharge app This system supports companies that need to accurately and transparently track metal price fluctuations. Base price, metal base, and metal weight are stored for each item and automatically adjusted to the current metal price and procurement costs upon revaluation. The result is then saved as the new net price in price lists. 

A brief explanation of the calculation logic: 
Metal surcharge = (Metal weight × (Metal price − Metal base) / 100) × ((100 + Procurement costs) / 100). 
New net price = base price + metal surcharge. 

Functions at a glance:

• Maintenance of base price, metal base, metal weight per item 
• Revaluation using current metal prices 
• Consideration of procurement costs (%) 
• Simulation and price calculation 
• Inclusion in price lists 

Your advantage: They calculate reliably, react quickly to market movements, and increase price transparency.

WMS App – Warehouse logistics that simply works

The WMS App digitizes your daily warehouse operations and records all movements in real time in SAP Business One. Goods receipt, transfers and replenishment are underway. scanner-supported and safely guided. This noticeably increases speed and inventory accuracy. 

Functions at a glance:

• Mobile goods receiving with storage location suggestions 
• Photo documentation of transport damage 
• Scanner integration (MDE, hand scanner, camera) 
• Relocation & Production Supply 
• Real-time inventory and movements 
• Package management for tracking packages 

Your advantage: They avoid paper, reduce errors and have full inventory transparency in the ERP system at all times. 

Packing station (fulfillment terminal) – The digital packing station for error-free deliveries

The fulfillment terminal digitizes your packing station and combines picking, packing, and shipping into a seamless process. Your employees work in a guided, fast, and transparent manner – from the first pick to the shipping label. Optionally, dual picking according to the four-eyes principle provides additional delivery security. 

Functions at a glance:

• Generate picking lists including storage locations 
• Optional four-eyes principle (double order picking) 
• Assign and manage packages 
• Label printing for packages (e.g. VDA labels) 
• Connect shipping providers directly (DHL, UPS, FedEx) 
• Expandable via ShipCloud 

Your advantage: They reduce error rates, accelerate throughput times, and create a shipping process that integrates seamlessly with SAP Business. One is integrated. 

Dispatch Order – 3PL shipping processes perfectly under control

The app extends the SAP B1 sales process for collaboration with 3PL providers (Third-party-Logistics (External logistics service provider for warehousing, order picking, and shipping). With the delivery order, you control what is delivered – without batch/lot selection. This is only done by the 3PL, who provides feedback via fulfillment; the final delivery is then generated from this. 

Functions at a glance:

• New document „Delivery order“ before delivery 
• Fulfillment feedback including batch/serial numbers 
• Automatic transfer to SAP deliveries
• EDI scenarios for automated transmission
• Open API for 3PL providers 
• DachserTemplate available 

Your advantage: They seamlessly integrate external logistics into the ERP system – even for batch and Serial number requirement with optional maintenance of the expiration date.

EDI – Your processes. Your partners. Automatically connected.

With the EDI app, you can efficiently connect customers, suppliers, and logistics partners and automate the exchange of your documents. Numerous EDIFACT templates enable a quick start and cover proven industry processes. 3PL providers such as... Dachser They can be integrated in a standardized way – for a seamless digital supply chain. 

Functions at a glance:

• Integration of EDI partners 
• EDIFACT templates for many message types 
• Automated processes for purchasing, sales and logistics 
• 3PL integration via EDI (e.g. Dachser-Template) 
• Expandable to meet individual requirements 

Your advantage: You save manual labor, increase process quality, and reliably scale your EDI communication with your growth.

Production App – The digital shop floor in real time

The Production The app makes your production digitally visible and controllable – from order placement to feedback. Material consumption, times, and completion reports are recorded directly on the shop floor. All data is immediately available in SAP Business. One ready. 

Functions at a glance:

• Overview & prioritization of all production orders 
• Digital feedback on consumption and completion 
• Live inventory in real time 
• Time tracking for employees & machines 
• Access to drawings, PDFs and work instructions 
• Label printing, serial and batch management 
• Direct posting to SAP Business One 

Your advantage: They work paperlessly, transparently and always in sync with the ERP system – for more efficient production. 

QS App – Ensure quality before it gets expensive

The QA App It supports structured quality assurance in goods receipt and production. You define quality characteristics with tolerances for each item and summarize them in inspection reports. Inspections start automatically, and results are controlled by OK/NOK labels. 

Functions at a glance:

• Definition of quality characteristics including tolerances 
• Create test reports for each item 
• Determine full or sample inspections 
• Automatic test start at Goods receipt/Production 
• Results documentation OK/NOK 
• Label printing to match the test result 

Your advantage: They make quality measurable, save rework and ensure auditable Documentation.

MyB1 – Time tracking, project management, and proof of performance

With MyB1 Employees can easily record their attendance and project hours digitally. Project entries can include stages, activities, and deliverables, thus serving directly as proof of performance. Additionally, you keep track of tasks – both your own and delegated. 

Functions at a glance:

• Attendance time recording 
• Project time tracking with stages/activities 
• Service description per time booking 
• Generate performance records  
• Task overview: own & delegated tasks 

Your advantage: They combine time, tasks and Project performance in an app – transparent and evaluable. 

Timesheet Manager – Turning time into performance – cleanly integrated into ERP 

The Timesheet Manager takes over time sheets from leading Time tracking systems directly in SAP Business One. Depending on the structure, you can also import project times, which can then be automatically used as billable services. This allows for the seamless creation of service records and outgoing invoices from time data. 

Functions at a glance:

• Import of timesheets 
• Interfaces to Time Butler, Clockodo, JIRA/Tempo 
• Taking on structured project time management 
• Generate performance records 
• Basis for automated billing 

Your advantage: They make time transparent, billable and analyzable – without Excel detours. 

Project management app – Manage projects transparently and recalculate costs reliably 

The project app structures your project work in SAP Business One From planning to final costing, you can structure projects into phases and sub-projects, assign employees, and work with tasks and files directly within the context. Planned/actual comparisons for revenue, costs, and hours provide clarity on progress and results at any time. 

Functions at a glance:

• Create projects with sub-projects & phases 
• Employee assignment for time entries 
• Tasks & files per phase/project
• Document progress 
• Planned/actual comparisons (revenue, costs, hours) 
• Profit and loss effectiveness enables post-calculation

Your advantage: They manage projects operationally and financially based on reliable real-time data.

DMN Master (Domain Master) – A single master data source for all systems 

The Domain Master enables the central maintenance of master data for multiple SAP Business applications.One-systems. New or modified data is automatically distributed to the target systems. Discrepancies between systems are displayed transparently. 

Functions at a glance:

• Centralized creation and maintenance of articles, customers, suppliers, and bills of materials 
• Automatic distribution to connected systems 
• Comparison and display of differences 
• Configurable master dataGovernance 

Your advantage: They ensure a uniform database, reduce maintenance effort and increase data quality across all systems. 

HANA Workbench – HANA power, directly in SAP Business One 

The HANA Workbench brings the most important administrative functions of the SAP HANA database directly into SAP Business One. It focuses on key objects such as functions, procedures, and views. This allows you to maintain standard and custom procedures conveniently – without HANA Studio. 

Functions at a glance:

• Administration and new plant from Functions, procedures, and views 
• Care of PostTransactionNotice & Transaction Notification 
• Compact interface in the SAP B1 context 

Your advantage: They accelerate your customizing and allow you to work efficiently with the core HANA functions – directly in the ERP system. 

Document Import App – Mass data in. Instantly usable. 

With Document Import App Read CSV files quickly and securely in SAP Business One Predefined import templates cover the most important document types and minimize formatting and maintenance errors. Additionally, copy templates for specialized providers are available. 

Functions at a glance:

• CSV import directly into SAP Business One 
• Templates for customer orders, quotes, Outgoing invoices
• Templates for goods receipts and purchase prices 
• Copy templates for suppliers (e.g. Orderspace) 
• Validated, guided import processes 

Your advantage: They transfer data faster, more securely and with significantly less potential for errors – ideal for migrations and large datasets. 

Labels  Labels as flexible as your business 

With Labels, you can design your own label layouts for items and storage locations directly within the system. You can integrate logos, images, as well as 1D barcodes, QR codes, or other codes. DataMatrix. Variables can be dynamically populated before printing. 

Functions at a glance:

• Layout designer for item and storage location labels 
• Templates, e.g., for VDA labels 
• Images/logos can be integrated 
• Barcodes, QR codes and DataMatrix-codes 
• Variable fields at runtime refillable
• Direct label printing from the app 

Your advantage: You can create professional labels without external tools – quickly, individually and adaptable at any time.

Service App – Field service that works digitally ahead 

The service app provides your technicians with all relevant information directly on their mobile devices. Service orders are processed clearly and efficiently, with immediate feedback on times and results. This ensures that service calls are fully digital – from order placement to signature. 

Functions at a glance:

• Mobile management of service orders including route planning
• Access to customer data & deployment location 
• View serial number and service history 
• Taking over bid positions 
• Recording travel and working hours 
• Digital deployment documentation
• Acceptance by signature on the device 

Your advantage: They increase service quality and speed – all information automatically ends up in the ERP system. 

Obtain permits and approvals anytime, anywhere 

Approval processes in SAP Business One Control which documents need to be approved before posting – e.g., purchase and sales receipts, orders, payments, or invoices. The approval app consolidates all pending approvals, displays the document content, and allows approval or rejection with a single click – even on mobile devices. 

Functions at a glance:

• Overview of all open permits
• View document data directly 
• Approve or reject 
• Mobile use on iOS & Android 
• Real-time synchronization with SAP Business One 

Your advantage: They shorten release times and prevent process downtime – regardless of location and device. 

Support App – Capture support cases in a structured way, resolve them faster 

The support app connects customers and conesprit in a shared, clear support process. Tickets are recorded in a guided and complete manner – including all information necessary for a quick analysis. This allows cases to be processed efficiently and, if necessary, escalated smoothly to the manufacturer's support. 

Functions at a glance:

• Create a new ticket using guided input 
• Selection of the affected application and client 
• Setting priority according to SAP standard 
• Description with step-by-step instructions, expected vs. actual result 
• Track ticket status and responsibility at any time 
• Close tickets and reopen them if needed 

Your advantage: They speed up processing by providing clear information – with full transparency about the ticket status.