Supplier invoices are complex and often contain more than 100 fields. Typing incoming invoices is not only time-consuming but also error-prone.
SAP Business One Cloud offers a document recognition service. This service allows for the automated reading of documents and their conversion into commercial documents. Specifically, information about the invoice header (creditor, posting date, etc.) as well as the individual invoice items (items, quantities, and prices) are recognized.
App for incoming invoice recognition
The SAP Business One Cloud has an app that allows you to upload documents (usually PDFs). Automatic document recognition is performed. The app receives a document result in real time, which is compared side-by-side (SBS) with the original. Users save time on manual data entry.
They can compare all the detected information, correct any errors, and make additions. They can also choose between item- and service-related invoices.
Create document references
Document recognition also allows you to establish a link to previous documents. The app displays open orders and goods receipts for the recognized supplier. Items in these documents can be assigned to the items in the recognized incoming invoice, allowing these items to be referenced and posted as closed.
The app also shows whether the price has changed compared to the order.
General ledger accounts, cost centers and projects
General ledger accounts, cost centers, and projects can be added at the line level. Users don't need to know the respective attributes. They can transfer this information directly from past invoices. Opening these documents in parallel is not necessary in the standard SAP UI.
SAP Business One purchasing process and continuous quality improvement
The incoming invoice can optionally be posted as a document or created as a draft. If an authorization process for incoming invoices is configured, this authorization process will be activated in SAP Business One.
The accuracy of artificial intelligence (AI) is constantly improving. Every document it recognizes helps the AI to improve further, as it learns and improves continuously.